Business automations that save time and costs

Process automation, RPA, and system integration for companies in Spain that want to stop wasting hours on repetitive tasks

Free consultation

What are business automations?

Business automations are systems that perform repetitive tasks without human intervention: copying data between Excel and ERP, generating weekly reports, sending invoices, synchronizing stock, or classifying incoming emails. When the process has clear rules, it can be automated.

At Megasoluciones, we implement automations with two complementary approaches: RPA (robots that interact with graphical interfaces) and API automation (faster and more stable when systems allow it). The result: fewer errors, teams freed for value work, and measurable ROI in months.

Processes we frequently automate

Billing and administration

Invoice generation, bank reconciliation, automatic sending to management, and payment reminders.

ERP-CRM synchronization

Orders, customers, stock, and business opportunities synchronized between Odoo, Salesforce, HubSpot, and more.

Document management

Data extraction from PDFs and emails, automatic classification, and filing in folders or DMS.

Reporting and dashboards

Daily/weekly reports generated and automatically distributed to department heads.

How we implement your automations

1

Process audit

We map current flows, identify bottlenecks, and calculate hours/costs that can be saved.

2

Workflow design

We define triggers, rules, exceptions, and human supervision points when necessary.

3

Controlled pilot

We implement 1–2 priority processes, measure results, and adjust before scaling.

4

Deployment and monitoring

Production launch with alerts, logs, and continuous support. Training for your internal team.

Before implementing, the First consultation includes BPMN audit, opportunity analysis, vulnerability study, and phased technical roadmap.

RPA vs automation with APIs

There is no one-size-fits-all solution. We evaluate each case:

  • RPA: ideal when the software does not have an API (desktop applications, old portals, complex Excel).
  • APIs and scripts: faster, cheaper to maintain, and reliable for Odoo, Google Sheets, Slack, email, etc.
  • Hybrid: many projects combine both: API where possible, RPA where there is no alternative.

Tools and technologies

  • Python, n8n, Zapier/Make (depending on complexity)
  • REST integrations, webhooks, OAuth2
  • Odoo, Salesforce, Google Workspace, Microsoft 365
  • Monitoring with logs, alerts, and execution dashboards

Investment and return

Automations start from 399€/month for simple processes. Multi-department RPA projects from €3,000 of implementation. Most clients recover the investment in 3–6 months.

If you also need a custom application, combine this service with our software development. Review automation cases, read how to automate processes in an SME or why business AI needs developers.

Frequently asked questions about automations

What processes can be automated in a company?

Billing and accounting, document management, synchronization between CRM and ERP, periodic reports, customer onboarding, data extraction from emails or PDFs, and any repetitive task with clear rules.

What is the difference between RPA and automation with APIs?

RPA simulates human actions in graphical interfaces (ideal when there is no API). Automation with APIs is faster, more stable, and cheaper to maintain when systems allow it. We evaluate both options in the initial consultation.

How much can be saved with business automations?

Our clients usually recover their investment in 3–6 months. Automating a process that consumes 20 hours/week can result in savings of over €30,000/year in operating costs.

How long does it take to implement an automation?

Simple automations (2–3 processes) in 3–4 weeks. Multi-department RPA projects between 6 and 12 weeks. Always with an initial pilot before full deployment.

Do automations require changing our current software?

Not necessarily. We design automations that coexist with your current tools: Excel, Google Workspace, Odoo, Salesforce, and any application with an API or web interface.

Do you want to automate processes in your company?

We offer you an initial diagnosis without obligation

Request automation diagnosis